HR Coordinator - United Group
Description:
POSTED 1/14/2025-
The United Group of Companies, Inc. – celebrating over 50 Years in business - is a full-service, vertically integrated leader in real estate development and management with over 50 years of industry expertise. Our mission is to develop, build, and acquire vibrant communities where our residents, investors, partners, and commercial clients feel welcome, connected, and fulfilled. Our commitment to innovation sets us apart and is evident in our award-winning lifestyle programs. We firmly believe that where you live, and work, should be an experience that enriches and improves your life. United Group provides a place to call home and a space where businesses thrive in all communities we join. We are honored to have been voted by our employees as one of the Albany Times Union's Top Workplaces for eight consecutive years, along with being named a national Top Workplaces USA employer for four consecutive years, most recently for 2024. We are also thrilled that our management company, United Plus Property Management (UPPM), has earned the Accredited Management Organization (AMO®) of the Year Award for 2024! To learn more about us, please visit our website: https://www.ugoc.com/
We have an immediate need for an HR Coordinator to join our team at our Corporate office in Troy, NY. This is a full-time role, reporting to the Director of Human Resources, and responsible for the following: General HR Administration • HR Z: Drive – organizing files and maintaining records; updating folders/organization as needed; ensuring current and historical information readily available and accessible; auditing the Z:Drive on a Quarterly basis to ensure folders/documents are up to date. • Personnel Paperwork – maintaining the Company’s Personnel Files via ADP Workforce Now, which includes daily/weekly filing of related paperwork to keep them up-to-date. • ADP Workforce Now – understanding ADP’s Workforce Now overall functionality; updating ADP Workforce Now Home Page; becoming familiar with various reporting capabilities for related needs. • Software/Technology - understanding how to navigate HR software systems – Grace Hill, ADP, Outlook, Teams. • Requests for Employee Information - completing and responding to employment verifications, information subpoenas, and requests for employee information as needed. • Office Manager Backup - serving as the dedicated back-up to the Office Manager position.
CHRO Administrative Support + Project Planning - assisting the CHRO with administrative needs, project planning, and employee relations matters: o Maintaining detailed records for employee relations matters (i.e., legal).Providing support to maintaining CHRO calendar – scheduling, accepting / declining, or rescheduling meetings. o Taking meeting minutes and ensuring any related follow up(s) takes place
Employee Related Billing + Payments • Employee Billing – managing and processing all related employee split billing; understanding the HR Billing Sorecard, keeping it up-to-date; communicating with vendors / partners on status of any open invoices or expected payments; following up with internal Accounts Payable as needed.
New Hires + On-Boarding • New Hire Paperwork – managing and processing new hire paperwork for Corporate and Site employees; ensuring all information is collected and the new hire checklist is complete and accurate. • Orientation Programming - scheduling New Employee Orientation and related training with Department Heads; working with the necessary individuals for travel arrangements, IT (Hardware/Software) needs, Company phone set up; following up re: outstanding information if not brought to Orientation to ensure compliance with established internal requirements and state and federal guidelines. • New Employee Orientation Materials - ordering and updating Orientation materials; preparing new hire packets; maintaining any New Hire “swag” as needed. • Business Cards – placing requests for new employee (or newly promoted employee) business cards. • Employee Surveys - managing the survey process via ADP’s Voice of the Employee - – New Hire, Quality of Hiring, On-Boarding - activation, reminders, and monitoring; reviews survey results with DoHR. o Additionally, ensures Exit Surveys are sent to terminating employees; shares noteworthy feedback with DoHR. • Continued Training - scheduling additional new hire training, if needed, beyond the Orientation program. Assists with: • Recruitment – supporting as needed with attending job fairs, job ads, screening resumes, and processing background checks.
Employee Engagement & Retention Assists with: • Event Planning – supporting the Company’s employee engagement and event programming initiatives including research, planning, and executing of the following types of events/initiatives - - Valuing Diversity + Difference, employee and maintenance appreciation, team building, health/wellness, philanthropic events, baby showers, engagements, holidays, and related. • Anniversary Program – planning yearly Anniversary recognition program; calendaring milestone anniversaries for HR and Marketing for monthly Blog Posts; sending Anniversary recognition emails on day of anniversary; planning and executing annual Anniversary Celebration Event, including venue selection, menu, program outline, travel coordination, awards, and gifting, etc. • Annual Employee Engagement Surveys + Feedback Initiatives - supporting efforts related to annual employee engagement surveys; sending surveys to applicable employee groups, understanding deadlines for completion;reviewing results with DoHR/CHRO and creating actionable items to sustain positive reinforcement and effectuate change for areas of improvement.Blog Posts: creating content and ensuring timely blog posts for new hires, promotions, and milestone anniversaries, etc. in partnership with the Marketing Team. • Company Newsletter (United Group Chat) –following up with responsible parties to ensure timely production and completion in accordance with deadlines, and overseeing distribution to employees. • Scrapbook – selecting themes, sending out reminders, showcasing of photos with appropriate captions/information.
Compliance • Continuing Education + Employer Responsibilities - attending related federal or state trainings/webinars to understand employer requirements, federal and state regulatory compliance.
Qualifications • Bachelor’s degree in Human Resources or a related field (preferred). • Human Resources / Generalist experience preferred, but not required. • HRIS experience, preferably ADP + Workforce Now. • Demonstrates integrity on a personal and professional level. • Exceptional leadership and communication skills. • Ability to solve problems involving employees and with challenging and complex, confidential situations. • Detail oriented; regards prompt follow up to open issues as a priority • Professional presentation to be compatible with the established guidelines of United Group. • Ability to conduct business with enthusiasm, assertiveness, and have the ability to serve as a role model for colleagues exuding a positive attitude and professional decorum
Scope + Compensation • Hourly, non-exempt position; $23.00 - $25.00 per hour. • Work schedule: 8am to 5:00pm; minimum 40 hours per week; additional hours as required and regular schedule to be consistent with established hours of operation for the corporate office and/or site operations. • Compensation commensurate with level of experience and job requirements. • Paid sick, personal, and vacation time off as outlined for all employees similarly situated. • A portion of the single health insurance premium paid towards employee health insurance. • Additional benefits offered to other full-time employees of United Group.
Benefits & Time Off • Medical – Highmark BlueShield of Northeastern NY – 3 insurance plans with HSA options; eligibility 1st of the month following 30 days. • Dental + Vision – eligibility 1st of the month following 30 days. • Life Insurance – Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 30 days. • 401K Retirement Plan – Voya Financial; Employee Contribution Eligibility at 1st of the month following 90 days; eligible for Employer Match after 1 Year of Service; up to 4% Company Match.Additional Benefits – Employee Assistance Program; United Concierge Medicine (24/7 telemedicine service, including Mental Health); Calm App premium subscription; Learning Care Group (childcare tuition discount); Dependent Care FSA; Tuition Assistance Program. • PTO –Personal (24 Hours), Sick (56 Hours), and Vacation Time (80 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period. • Holidays – 10 Company Paid Holidays.